Q.1 What is Mail Merge?
Mail merge is a program option on document creator software which is used to create and send the e-mail directly through that software.
Q.2 What is the field?
A merge field is where you want to insert the information from a data source into the main document. Merge fields appear with chevrons (« ») around them.
Q.3 What is the main document?
A mail merge involves merging a main document with a data source. A main document contains the text and other items that remain the same in each label.
Q.4 What do you understand by Data Source?
Recipients of a mail merge usually come from a list of names and data in an existing list. The list or database is known as the data source for your mail merge.
Q.5 What is a Merge Field?
A merge field is where you want to insert the information from a data source into a main document. Merge fields appear with chevrons (« ») around them.
Q.6 What are the three important steps involved in Mail Merge. Explain briefly?
The mail merging process generally requires the following steps:
- Creating a Main Document and the Template.
- Creating a Data Source.
- Defining the Merge Fields in the main document.
Q.7 How would you add a merge field to the Main document?
Add individual merge fields
- Click or tap where you want the merge field.
- Choose the down-arrow under Insert Merge Field, and select a field.
- If you don’t see your field name in the list, choose Insert Merge Field.
- Choose Database Fields to see the list of fields that are in your data source.
- Choose Insert.
